7 Tools to Help You Work More Efficiently in Virtual Work Spaces

Remote work has become the mainstream work-life balance option for multiple Americans. Here are seven tools that can help you to work more efficiently in virtual workspaces.

Virtual office management

You can open a virtual office for as low as $40 per month to maintain professionalism even if you do not have a brick-and-mortar location. A virtual office allows you to have a phone number, fax number, and real business address. Hence, you can stand out as a credible business owner, especially if you are a solopreneur or a startup.


Every manager and employee in a virtual workspace should have a Whatsapp account. If workers are not near their emails and need an immediate response from one another, you can receive a quicker response with a Whatsapp message. One’s phone number is not tied to a Whatsapp account, enhancing overall confidentiality outside working hours.

Google Calendar

Google Calendar is an integral tool that allows all team members to schedule meetings and plan projects. Everyone can share one another’s events, such as Google Meet collaboration hours and any calls amongst team members to solidify details for a specific project.

When multiple projects are planned within a virtual workspace simultaneously, using Google Calendar can keep everything straight for everyone to achieve their daily goals.

Task organization software

Task organization software helps virtual office workers to organize their projects, whether via individual tasks to complete or projects involving collaborative measures. The tasks input into the software via the administrator are assigned to different people based on priority so that each one can be finished promptly before moving on to the next one.

Microsoft Office 365

Microsoft Office 365 includes software applications such as Word, Excel, Publisher, and PowerPoint, which are the top four programs utilized for virtual workspaces.

You can use Word for writing blog posts, press releases, project briefs, and other needed documentation. Excel can be another way to organize tasks, make data charts for project presentations, and collect invoice information.

If an employee has an idea for a new project, they can create a PowerPoint presentation to persuade higher-ups to kickstart the initiative. Publisher allows you to create event flyers or newsletters to send to virtual workspace members to remind them of upcoming company events.

Invoice tools

Unless you are already using Excel to create invoices, try an invoicing tool if you need more guidance. More than 250,000 small business owners trust Invoicely, which can help you to generate an invoice template and input charges and customer information to make the invoice unique to the specific client that is receiving it.


Slack is not only a messenger app for members of a virtual workspace, but it can act dually as task management software. Because of its many features, you can use the free version or one of the paid plans for more perks.

Before you go

Virtual workspace tools enhance seamless daily workflow even when not in a brick-and-mortar office.

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