Step by Step on How to Add Watermarks to PDFs

Step by Step on How to Add Watermarks to PDFs

In today's interconnected world, PDF documents have made information sharing quite convenient for us. However, with the level of comfort it offers, there is a huge disadvantage, as electronic documents are quite prone to misuse and unauthorised access. Whether you are a student, creative individual, or professional, safeguarding your documents is quite crucial.

One effective way to maintain a document's integrity is to use watermarks for PDF documents.  In this article, we will deeply drive the process to add watermark to PDF documents that will empower you to maintain your brand’s integrity and identity.

How Do Watermarks Work?

By leveraging watermarks for your PDF, creators can protect their content against any infringement and plagiarism. Further, it also acts as a barrier against any unauthorised distribution and use. There are multiple forms of watermarks catering to the different needs and goals of the company.

For example, with the help of a text watermark, the creator can add the logo and its brand name. Additionally, an image watermark allows the creator to add some pictures related to the brand to enforce brand presence and credibility.

These watermarks offer a high level of convenience for you to protect your content. Moreover, it also comes with flexible and customisable features that you can use as a complete solution for your brand and document security.

Step-by-Step Guide to Add Watermarks to PDFs.

Let’s deep dive into a detailed instruction to add a watermark to PDF document. The following steps are similar to most of the PDF editing tools on the market, but we will use Adobe Acrobat as the reference for this guide.

Step 1: Open the file

Launch PDF Editor, Adobe Acrobat; Open the targeted file to add the watermark by going to the “File” menu and selecting “Open”.

Step 2: Access to the watermark tool

Go to “Tools” Pan on the right-hand side of the window. Here, you will find numerous tools used for PDF documents. Click on the “protect” tab to use security tools. You will find a “watermark” in the security tool list. Click on it to customise options.

Step 3: Select the Watermark type

You will find different types of watermarks, like text or images. Select one based on your objectives. For instance, you can choose a text watermark to add your company name.

Step 4: Fine-tune Watermark settings

As soon as you select the watermark type, you will see a new window where you will get some settings related to properties and appearance. Based on your business requirement, you can fine-tune those parameters such as position, opacity, colour, size and font style. Additionally, you can choose if you want to add a watermark to all the pages or specific pages.

Step 5: Adjust and Preview

After you finetune the settings, preview the pages by using the “Preview” Button to check how the watermark will look on your PDF file. It is a great opportunity for you to level up your document by aligning and making some minor adjustments to the watermark based on content.

Step 6: Apply Watermark

Getting complete satisfaction in the previous step, now is the time to apply a watermark to the document. Click on the “Apply” Button to add a watermark. Adobe Acrobat will automatically add the watermark at specified parameters on your pages.

Step 7: Save and Export your document

After successfully adding the watermark, save your file to preserve the necessary changes. You can easily save your file by selecting “Save” or “Save as” in the file menu.

Following these steps, you can easily add a watermark to a PDF document in very little time.

Additional Security Tips and Best Practices

As a brand, you can follow certain practices to ensure efficiency and consistency in watermarking your documents. Here is the list of some of the best practices:
  • Prepare a standardised template aligning with your branding guidelines for consistency across different files.
  • Use automated scripts to minimise the manual intervention and streamline the watermark-adding process.
  • Monitoring and Evaluation: Monitor the benefits of watermark practices and identify the weaknesses for further improvement and refinement.


Watermarks are a powerful tool that elevates your brand identity and content while providing overall document security. It is quite easy to add watermark in PDF pages by following the key steps in the structured approach.

In addition to these steps, following security tips and best practices is crucial as it would help you establish a sustainable brand identity. As the digital world gets more complex, harnessing the power of the watermark will secure your document and brand values.

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